Timekeeper Procedures


Below is a list of procedures we would like the timekeepers follow.  It is a good idea for the coach’s and/or team administrators to become familiar with them also.  


1.      Before the game starts make sure the team name as well as the date, time, site of the game, and rink number (if the location has more than one surface) has been included. If the gamesheet does not have a roster label attached for a team, bring that gamesheet to the team to fill out the roster portion. 

2.      Senior teams are not required to have a non-playing coach on the bench so long as all members of the team are of the age of majority.  If a senior team does not have a non-playing coach, a player acting as head coach must be clearly identified prior to the start of the game.  It is strongly recommended that another player be identified as acting as an assistant coach, and must be done prior to the start of the game. These players identified as head and assistant coaches will bear all the responsibilities and duties that are normally carried out by non-playing coaches.  That means that if a team receives more than the maximum number of penalties per team allowed (see league rules) during the coarse of a game, the player designated as head coach shall receive the game misconduct that is generally given to the head coach, and must leave the game.  If the player designated as head coach is given a game misconduct, then the player designated as assistant coach will take on same responsibilities as a non-playing assistant coach. 

3.      Before the game starts, have the coach of each team review the roster and make the necessary changes before signing the game sheet, making sure the changes are made to all copies. They must -

·        Cross out any player that will not play in this game (one line through the name will do). 

·        Add any players that are not listed on the roster (remember to include the jersey number). 

·        If there is a change in the jersey number for any player indicate the correct jersey number to the right of the player’s name.  Indicate if it is a permanent change (any changes not marked as permanent will be considered a temporary change).

·        If the spelling of the players name is incorrect, please give the correct spelling.

·        If the player is to be removed permanently from the roster, cross out that player’s name and please indicate that the player should be removed from the roster  (‘remove’, ‘delete’, ‘can’, ‘dump’, I’ll take anything).

       The coach should then sign the game sheet.  These game sheets will be used to   

       update the labels.  It may take a couple of weeks for the changes to appear at the sites.  Labels may also be updated by emailing the corrections to labels@sswhl.com (re: Label updates). 

4.      If a team questions the validity of a player – see Disputing a Game.

5.      Start the clock with 2 minutes once the Zamboni is off the ice and the Zamboni doors 

      are closed.

6.      Start the clock with 30 seconds after the horn sounds at the end of the first and second period.

7.      Check off the players on the team roster as you see them participate in the game.  If a player has not shown up by six minutes into the third period, cross that player’s name out (one line through the name will do).

8.      At the start of the third period, use the following table to set the clock:

Minutes till next game

Set game clock to

Run/Stop time


12 Minutes

Stop time

15, 16, 17

10 Minutes

Stop time

Under 15

12 Minutes

Running time at start of period, then stop time for the last two minutes if: 

  • There is more than 8 minutes left
  • There is less than a 3 goal deficit

9.      When a goal is scored, or a penalty assessed, check to make sure that the jersey number given by the referee is on the game sheet.  The team’s roster on the game sheet will be in numerical order to make it easier to find. If you cannot hear the referee, please ask them to speak up or repeat the numbers.  Many game sheets have come through with question marks in place of the player’s numbers on the scoring list. 

10.  If a player receives a game misconduct, make sure it is clearly marked on the game sheet as such.  A game misconduct penalty caries and automatic one game suspension and the player will not be allowed to play in the next league game.  Make sure the jersey number for a game misconduct is included in that team’s roster. 

11.  If you have any suggestions that you would like to add to this list that may help out the other timekeepers, just put your suggestions on a separate paper and put it with the game sheets, or email the suggestion to labels@sswhl.com (re:  Suggestion).  Our desire is only to make things run more smoothly, and your help is appreciated.



REMINDER: These game sheets are used to determine whether players have participated in the appropriate number of game for tournaments.  They are also used for statistics.  Please write legibly.  Whether or not a player gets credit for playing in a game (and for statistics on goals and assists) is determined by the tournament official’s ability to read the game sheet.  Illegible game sheets may result in players being denied participation in a tournament, even though she may have in fact played the required number of games. If we can’t read the game sheet, we can’t give her the credit.



1.      It is up to the coaches to go to the timekeeper to verify and sign the game sheet.  The timekeeper should not have to go looking for you.

2.      Have your team ready at least 10 minutes before game time. On occasion the ice is available before the game’s schedule start time, and we would like to take advantage of it.

3.      Please pick up your game sheet after the game.  It is not the timekeeper’s responsibility to find each coach after the game to give out the game sheets.  Copies of the game sheets are available on the league website (www.sswhl.com) by accessing the schedule and clicking on the game results.